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AARFIE SUPPORT

How do I integrate my Aarfie email with my Gmail, Outlook, Yahoo or other email service?

Integrating your Aarfie email account with your Gmail, Outlook, Yahoo or other cloud email service allows you to send and receive all of your emails from a single login and admin area and maintain all of the extra tools and benefits that come with these leading cloud email services, including increased inbox capacity and the world’s largest scale message delivery networks.

If you do not already have an account with a leading cloud email service, you can create one now and bring these extra benefits to your Aarfie email immediately.

Will my custom domain email still be displayed to my email recipients?

Following the instructions provided below will ensure that your messages are marked from your custom Aarfie email address. Your cloud email account (e.g. yourname@gmail.com) will not appear in your messages.

You will also still be able to send and receive with your cloud email account (e.g. yourname@gmail.com) when required.

Step 1: Remove all forward settings at your Aarfie email account

Log in to your Aarfie webmail – refer How do I access my email? – and:

  1. Click the gear icon (i.e. Settings) in the tool bar
  2. Navigate to the My Settings > Account Settings controls
  3. Click the Forwarding tab
  4. Clear the Forwarding Address field (if not already empty)
  5. Click the Save button located above the settings

A note on forwarding

Forwarding your Aarfie email to other email services can cause delivery issues and even result in your Aarfie email address being blacklisted for spam. Only use forwarding when there is no other option (e.g. if the receiving email account can not retrieve email by POP as detailed in the following sections of this article).

Forwarding to other Aarfie email accounts is OK.

Step 2: Add your Aarfie email account to your cloud email service

Your Aarfie email POP settings are detailed in the table below and will be required when following the instructions in this section.

Account Type (also called Protocol) POP3
Incoming Mail Server pop.your-domain.com
Incoming Mail Server Options Use SSL: No (uncheck)
Port: 110
User Name
(also called Account Name)
username@your-domain.com
i.e. your full email address (including @your-domain.com)
Email Address username@your-domain.com
i.e. your full email address (including @your-domain.com)
Password your email password as provided by your Aarfie contact or Aarfie support
IMPORTANT: If you changed your password via your webmail interface, as recommended by Aarfie Support, then use your new password here and not the original one provided by Aarfie
  1. Enable sending from your Aarfie email account:
    1. Log in to your Gmail webmail area
    2. Click the gear icon (i.e. Settings) at the top right of your webmail area
    3. Select Settings in the drop down
    4. Select the Accounts tab
    5. In the Send mail as: section, click Add another email address you own
    6. Enter your desired name and your Aarfie email address – e.g. yourname@yourdomain.com – and click Next Step
    7. Leave the default selection of sending through your Gmail server – marked (easier to set up) – and click Next Step
    8. Click Send Verification
    9. Return to your Aarfie webmail – refer How do I access my email? – locate the verification message in your inbox and follow the directions to verify your Aarfie email account
    10. Reload your Gmail webmail area and navigate back to the Send mail as: section (steps A-E above) and verify your Aarfie email address is added. Set your Aarfie email address to the default by clicking make default next to the address.
    11. For further support with the above, refer to Gmail Support: Sending mail from a different address
  2. Enable receiving from your Aarfie email account:
    1. Log in to your Gmail webmail area and navigate to the Accounts tab (steps 1. A-D above)
    2. In the Check mail from other accounts section, click Add a POP3 mail account you own
    3. Enter your Aarfie email address – e.g. yourname@yourdomain.com – and click Next Step
    4. Enter your Aarfie account details:
      • Username: enter your Aarfie email address (your address is your username) – e.g. yourname@yourdomain.com
      • Password: enter your Aarfie email password
      • POP Server: clear the default value and add your POP server – e.g. pop.yourdomain.com
      • Port: select 110
      • Leave all remaining checkboxes unchecked
      • Click Add Account
    5. For further support with the above, refer to Gmail Support: Centralize mail from different accounts
  1. Log in to your Outlook webmail area
  2. Click the gear icon (i.e. Settings) at the top right of your webmail area
  3. Select More mail settings in the drop down
  4. Click the Your email accounts link
  5. In the Add an email account section, click Add a send-and-receive account
  6. Enter your desired name and your Aarfie email address – e.g. yourname@yourdomain.com – and your Aarfie email password
  7. Click the Advanced options link
  8. Enter your Aarfie Incoming (POP3) server information details:
    • Server Address: add your POP server – e.g. pop.yourdomain.com
    • Port: select 110
    • Uncheck Requires a secure connection (SSL)
    • Uncheck Leave a copy of messages on the server
    • Username: enter your Aarfie email address (your address is your username) – e.g. yourname@yourdomain.com
    • Password: enter your Aarfie email password
    • Click Add Account
  9. In the Outgoing (SMTP) server information section, select Send email using Outlook’s server
  10. Click the Next button
  11. Select An existing folder: Inbox and click Save
  12. Return to your Aarfie webmail – refer How do I access my email? – locate the verification message in your inbox and follow the directions to verify your Aarfie email account
  13. For further support with the above, refer to Outlook Support: Send and receive email from other accounts in Outlook.com
  1. Log in to your Yahoo Mail webmail area
  2. Click the gear icon (i.e. Settings) at the top right of your webmail area
  3. Select Mail Options in the drop down
  4. In the Advanced Options section of the sidebar, click the Mail Accounts link
  5. Click the Add button
  6. Enter your desired name and your Aarfie email address – e.g. yourname@yourdomain.com – and click Continue
  7. Enter your Aarfie email POP details:
    • Username: enter your Aarfie email address (your address is your username) – e.g. yourname@yourdomain.com
    • Password: enter your Aarfie email password
    • POP Server: add your POP server – e.g. pop.yourdomain.com
    • Deliver email to: select Inbox
    • Leave all remaining checkboxes unchecked
    • Click Save
  8. Return to your Aarfie webmail – refer How do I access my email? – locate the verification message in your inbox and follow the directions to verify your Aarfie email account
  9. Reload your Yahoo webmail area and navigate back to the Mail Accounts section (steps A-D above), click the name of the Aarfie email address you just added and verify your Aarfie email address is validated
  10. Check the Default sending account option and click the Save button
  11. For further support with the above, refer to Yahoo help

Most email services work in a similar way. We recommend that you review the instructions for the email services above and then use these instructions as a general guide to achieve the same results with your email service.

If you get stuck, please refer to the help / support resources provided by your email service and contact their support if necessary.

Step 3: Test your new email set up

Your Aarfie email account should now be successfully integrated with your cloud email service. To test this, log in to your cloud webmail (i.e. Gmail, Outlook, etc.) area and send a test email to someone else’s email address. Note that when you compose the email, you now have a choice to send the email from your Aarfie address or your cloud email address. Make sure that your Aarfie address is selected.

Have the email recipient confirm that they receive your test email and that it is correctly marked from your Aarfie email address. Have them reply to the test email and verify that you receive the reply at your cloud webmail (i.e. Gmail, Outlook, etc.) inbox.

You may not receive test emails at your cloud webmail (i.e. Gmail, Outlook, etc.) inbox immediately.

Your cloud email service will retrieve messages from your Aarfie email account at its own frequency and this may vary from ten minutes to one hour.

If your testing is unsuccessful, review each step of the set up instructions again and refer to the additional support articles linked therein.

Set up complete

Once your Aarfie email is successfully integrated with your cloud email service you can now manage all of your emails from your cloud webmail interface (e.g. from your Gmail, Outlook or Yahoo webmail area).

Important Note On Your Aarfie Spam and Inbox

It is important to understand that your email is still being delivered to your cloud webmail via your Aarfie inbox. This means that it is possible for your Aarfie inbox to divert some email to spam before it gets to you. Also, if you have not used your cloud webmail preferences to delete messages after retrieval, your Aarfie inbox can also continue to accrue messages until it is full.

For the above reasons, you should log into your Aarfie webmail from time to time to check your account Spam folder and disk space usage. If you want to remove the need to do this on a regular basis, you can:

  1. Switch off your spam settings in your Settings > Filtering > Spam Filtering Aarfie webmail controls.
  2. Ensure that your cloud webmail preferences are set to delete messages after retrieval.

Using Applications To Access Your Email

If you wish to use a desktop or mobile device application instead of your cloud webmail or application – note that most cloud email services have their own mobile application that you can download for free – simply follow the instructions provided by your cloud webmail service to add your account to the application, for example:

Last Modified: 8th October, 2013